Meeting Minutes

Wells Village Library Trustees

Date: February 2, 2021 Time: 7:00pm
Meeting Minutes

Call to order
● Michelle called the meeting to order at 7:04 pm.
● Present: Michelle Bates, Amanda Butler, Annie Constantinos, Lisa Mattison, Gina Ellis.
Additions, deletions, changes to agenda ● None.
Consent Agenda
● Treasurer’s Report – Lisa shared her report with the board by email. We reviewed the report.
● Librarian’s Report – Gina shared her report with the board by email. Gina shared some highlights. We discussed the report.
● Approval of the Minutes of November 3rd meeting.
● Annie made a motion to accept the consent agenda. Michelle seconded the motion. The motion carried.
Public Comments
● None present.
Old Business ● None.
New Business
● Grants – Gina and Michelle have been exploring some facilities grants. Gina is also exploring a grant for exterior grounds work.
Next regular Board meeting: (anticipated 3/2/21 at 7:00pm via Zoom)
● If any members of the public would like to participate, please reach out to Lisa Mattison at 617-285-5531 or ​lisayates01@gmail.com​ for a meeting link. Other Lawful Business
● None.
Adjournment
● Lisa made the motion to adjourn the meeting. Amanda seconded the motion. The motion carried and the meeting was adjourned at 7:29pm.


We had no January or December meetings.


Wells Village Library Trustees Special Meeting
Date: November 19, 2020 Time: 7:00pm
Meeting Minutes

Call to order
● Michelle called the meeting to order at 7:03 pm.
● Present: Michelle Bates, Amanda Butler, Lisa Mattison and Gina Ellis, Annie Constantinos
Additions, deletions, changes to agenda
● Board meetings moving forward with COVID precautions (in person or virtual)
● COVID-19 safety precautions.
Consent Agenda
● Approval of the Minutes of November , 2020.
● Annie made a motion to accept the consent agenda. Amanda seconded the motion. The motion
carried.
Public Comments
● None present.
Old Business
New Business ● Budget
Next regular Board meeting: (anticipated 12/1/20 at 7:00pm)
● The board will evaluate the safety of in person meetings vs. virtual meetings as the meeting
approaches and will make a determination by email about the December meeting. In the event of a virtual meeting, interested members of the public can contact Lisa Mattison at 617-285-5531 or lisayates01@gmail.com​to receive information about how to join the meeting.
Other Lawful Business
● COVID-related safety measures:
○ Lisa made a motion to formally authorize Gina to take whatever actions she deems necessary in between board meetings to ensure the health and safety of library staff and patrons, including limitations on access and/or library closure due to Covid in conjunction with the Vermont Dept of Libraries guidance. Michelle seconded the motion. The motion carried.
Adjournment
● Michelle made the motion to adjourn the meeting. Annie seconded the motion. The motion carried and
the meeting was adjourned at 7:36pm.


Wells Village Library Trustees

Regular Meeting: November 3, 2020

Time: 7:00pm

Meeting Minutes

1. Call to order

  • Amanda called the meeting to order at 7:05 pm.
  • Present: Michelle Bates, Amanda Butler, Annie Constantinos, Lisa Mattison and Carol Shattuck.

2.  Additions, deletions, changes to agenda

  • Fire alarm system added under new business.

3. Consent Agenda

  • Treasurer’s Report – No report this month.
  • Librarian’s Report – Gina shared her report with the board by email. 
  • Approval of the Minutes of October 6, 2020 special meeting.
  • Michelle made a motion to accept the consent agenda. Carol seconded the motion. The motion carried.

4. Public Comments

  • None present.

5. Old Business

  • None

6.  New Business

  • Budget 
  • Discuss attending the Select Board meeting.
  • Fire alarm system – individuals to call and information

7.   Next regular Board meeting: (anticipated 12/1/20 at 7:00pm)

8. Other Lawful Business

  • None.

9.  Adjournment

  • Lisa made the motion to adjourn the meeting. Carol seconded the motion. The motion carried and the meeting was adjourned at 7:49pm.

Wells Village Library Trustees

Special Meeting

Date: October 6, 2020

Time: 7:00pm

Meeting Minutes

1. Call to order

  • Amanda called the meeting to order at 7:02 pm.
  • Present: Michelle Bates, Amanda Butler, Annie Constantinos, Lisa Mattison and Gina Ellis.

2.  Additions, deletions, changes to agenda

3. Consent Agenda

  • Treasurer’s Report – Lisa reviewed her monthly report, shared with the board by email. She also distributed final copies of the approved budget for board members’ records.
  • Librarian’s Report – Gina reviewed her monthly report, previously shared with the board by email. We spent some time discussing preliminary plans for “Annie Day” – planned for Saturday, October 17th from 2:00 – 4:00pm – celebrating Annie Huyck who donated the building and library to the town 76 years ago.
  • Approval of the Minutes of September 17, 2020 special meeting.
  • Michelle made a motion to accept the consent agenda. Annie seconded the motion. The motion carried.

4. Public Comments

  • None present.

5. Old Business

  • Change meetings to every other month?
    • We decided to revisit this decision after the holidays.

6.  New Business

7.   Next regular Board meeting: (anticipated 11/3/20 at 7:00pm)

8. Other Lawful Business

  • None.

9.  Adjournment

  • Lisa made the motion to adjourn the meeting. Michelle seconded the motion. The motion carried and the meeting was adjourned at 7:40pm.

Wells Village Library Trustees

Special Meeting

Date: September 17, 2020

Time: 7:00pm

Meeting Minutes

1. Call to order

  • Michelle called the meeting to order at 7:04pm.
  • Present: Michelle Bates, Amanda Butler, Carol Shattuck, Lisa Mattison and Gina Ellis

2.  Additions, deletions, changes to agenda

  • FY21 Library Fund Budget – under Treasurer’s Report.

3. Consent Agenda

  • Treasurer’s Report – Lisa reviewed her monthly report, shared with the board by email. Lisa reviewed the proposed budget for FY21. After some discussion and a small reallocation. Carol made a motion to approve the proposed budget as discussed. Amanda seconded the motion. The motion carried.
  • Librarian’s Report – Gina reviewed her monthly report, previously shared with the board by email. We spent some time discussing preliminary plans for “Annie Day” – planned for Saturday, October 17th from 2:00 – 4:00pm – celebrating Annie Huyck who donated the building and library to the town 76 years ago.
  • Gina is planning to be here Halloween night. She has volunteers lined up to help. 
  • Approval of the Minutes of July 7, 2020.
  • Amanda made a motion to accept the consent agenda. Carol seconded the motion. The motion carried.

4. Public Comments

  • None present.

5. Old Business

  • Port-a-potty – lots of positive comments about the lattice going up around it. More to come. Very positive reception from frequent visitors/staff/board members for ease of use and families with young children.

6. New Business

  • Change meetings to every other month?
    • Discussion of shifting meetings to every other month. Other than ongoing fundraising activities, most of our other library business could easily shift to a once every other month model. We also discussed having a sub-committee convene to focus on fundraising in the off months. The board decided to think about this decision and revisit it at our next meeting.
  • Move old books to top of shelves?
    • As Gina catalogs and organizes the collection, we will look at what space are available and what the shelving needs are and figure out a plan for how to store things more efficiently.

7.   Next regular Board meeting: (anticipated 11/3/20 at 7:00pm)

8. Other Lawful Business

  • None.

9.  Adjournment

  • Lisa made the motion to adjourn the meeting. Amanda seconded the motion. The motion carried and the meeting was adjourned at 8:03pm.

We had no August meeting.


Wells Village Library Trustees

Regular Meeting

July 2020

Meeting Minutes

1. Call to order

  • Michelle called the meeting to order at pm.
  • Present: Michelle Bates, Amanda Butler, Carol Shattuck, Lisa Mattison and Gina Ellis

2.  Additions, deletions, changes to agenda

  • None.

3. Consent Agenda

  • Librarian’s Report – Gina reviewed her monthly report, previously shared with the board by email.
  • Treasurer’s Report – Lisa reviewed her monthly report, shared with the board by email.
  • Approval of the Minutes of June 2, 2020.
  • Annie made a motion to accept the consent agenda. Amanda seconded the motion. The motion carried.

4. Public Comments

  • None present.

5. Old Business

  • Port-a-potty – $75/month ($900/year) = discounted rate since town already has contract. There will be some building costs for materials as well.
  • Volunteers – We have some new volunteers to help with various library projects. We hope to eventually begin a Friends of the Library group as well.

6. New Business

  • Gina’s plans – presented and discussed under Librarian’s report.
  • Heat pump & building/grounds maintenance – To promote discussion, Michelle made a motion to pursue having a heat pump installed at the library through partnership with the town. Annie seconded the motion. Discussion included additional questions about anticipated costs related to heating in comparison to our current heating system; installation details; other facilities priorities for the library, etc. The motion failed with one board member abstaining. 

7.   Next regular Board meeting: (anticipated 8/4/20 at 7:00pm)

  • If the weather is nice on August 4th, we will try to hold the meeting outside on the library green. If there is inclement weather, we will meet inside.

8. Other Lawful Business

  • We discussed that our meeting nights sometimes conflict with the Select Board meetings and there are occasional times when our board members might want to attend the Select Board meetings. We plan to adjust our meeting time as needed to accommodate this when needed.

9.  Adjournment

  • Carol made the motion to adjourn the meeting. Annie seconded the motion. The motion carried and the meeting was adjourned at 8:15pm.

Wells Village Library Trustees

Regular Meeting

Date: June 2, 2020

Time: 7:00pm

Meeting Minutes

1. Call to order

  • Michelle called the meeting to order at 7:05pm.
  • Present: Michelle Bates, Amanda Butler, Annie Constantinos, Lisa Mattison, Carol Shattuck and Gina Ellis

2.  Additions, deletions, changes to agenda

  • Library summer hours
  • Book sale

3. Consent Agenda

  • Librarian’s Report – Gina reviewed her monthly report, previously shared with the board by email.
  • Treasurer’s Report – Lisa reviewed her monthly report, shared with the board by email.
  • Approval of the Minutes of May 5, 2020.
  • Annie made a motion to accept the consent agenda. Carol seconded the motion. The motion carried.

4. Public Comments

  • None present.

5. Old Business

  • Book sale – Given the corona virus concerns at this time, we have decided to cancel the library’s annual book sale. At future meetings we will revisit options for mini-sales as the situation progresses.
  • Curb side service
    • Gina will be working on getting curbside and delivery options up and running the week of June 8th. Annie will help with deliveries.
  • Reopening library
    • Gina will work on reopening the library when she is satisfied that the personal protective equipment, disinfecting supplies and procedures are in place to protect staff and patrons to the greatest extent possible. She will communicate with the community when she is ready to open.
  • Fundraising
    • Michelle has received donations of masks at her farm stand. She is selling them and using them to raise funds for the library and other charities.
    • We discussed some other potential fundraising ideas. Gina is going to draft something and bring it to the next meeting.

6. New Business

  • Library summer hours
    • We agreed to adjust the library hours moving forward to: 9am-1pm Mon, Tues & Sat and 3pm-7pm Thurs. Sun, Wed, Fri closed.
  • Sending ILL books back
    • Gina will be reaching out to sending libraries to see if they are now begun accepting the return of books. 
  • Contact Edgar Corey
    • The Board recommends that Gina contact Edgar to introduce herself and get his perspective on some minor library facilities concerns.
  • Summer programs
    • Gina will think about take-home options for children and families for the summer.

7.   Next regular Board meeting: (anticipated 7/7/20 at 7:00pm)

  • If the weather is nice on July 7th, we will try to hold the meeting outside on the library green. If there is inclement weather, we will meet inside.

8.  Adjournment

  • Annie made the motion to adjourn the meeting. Carol seconded the motion. The motion carried and the meeting was adjourned at 8:09pm.
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